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Efficient Time Management for a Productive Boost

Time Management for Productivity Boost

Efficient Time Management for a Productive Boost

Time management is one of the most important aspects of today’s world. Every day, we interact with others and encounter various situations and problems that impede our work. It disturbs and obstructs our normal flow and misleads us somewhere else other than where we should be. On a critical note, time is a very essential and valuable entity, both in terms of professional or personal development of work and commitment. It needs proper management, or else it could be dangerous and chaotic.

What is Time Management?

Time management is the process by which an individual is capable of planning, working, and executing his/her work without any delay or abbreviations. To put it another way is to say, “work with intent and purpose”. Proper time management will enable and lead the individual’s objective in mind to proper direction and won’t let them go off track.

If the goal had not been set earlier, the initiation of the work and the flow of rhythm would have stopped, causing an immense loss in productivity and the attainment of the goal. Without a plan or a rough sketch of the task, the chances are that half or more of the time it isn’t able to meet the prescribed deadline. On the one hand, the entire time would have slipped through your fingers, leaving you wondering and daydreaming while you had completely lost control. It is seen in most cases that the workers are interrupted by emails, phone calls, or even playing games on their phones.

Proper time management would not only aid in decision-making but would also restore control over your efficiency and output level. It would result in an all-around transformation of being more organized, with fewer chances of making mistakes, and more capable of handling tough situations if they arrived uninformed.

Time Management Tips For Productivity Boost

This article lists certain practices that will help you gain mastery over those lost skills, leading to a boost in your overall productivity. 

  • Timeboxing

Timeboxing is a time management skill that lets you manage all your tasks in time “boxes”. Being able to break down huge workloads into small frames of time will ensure that the work is done at a fixed time allocated to it. As each job has its own set of requirements, their execution too will vary in terms of productivity. Having knowledge would allow you to put these tasks into their specific time boxes so that the work is lessened without any delay in time.

  • Do It As Fast As Possible

If you know that you have to do it, do it by beginning as early as possible. Prioritize and work accordingly. Divide the work into segments like MOST IMPORTANT, LESS IMPORTANT, and NOT SO IMPORTANT. Attend to the most important section of your work as soon as possible and move on to the next and to the next, looking at the requirements of the situation.

  • Pareto Principal

This principle states that some workers feel more enthusiastic, energetic, and eager to work if they know what they have to “do.” Having a list of credentials or prior knowledge of the work would enable them to build frameworks mentally or physically, keeping them focused completely on their work.

  • GTD (Getting Things Done)

Getting things done is an interesting method developed by David Allen in the year 2000. Allen puts forwards his notion that whatever work the individual needs to do, writing it down would help in its remembrance as he/she might get involved with some other activity and forget the most important one. Writing it all down on a piece of paper would save the individual an extra amount of hassle.

Let us now read and learn some more skills that are time-oriented and productivity-based, but first, let us understand what it means to be productive.

What is Productivity?

Putting it in simple words, being “productive” means being able to deliver as much as the demand is or the need of the situation. It is a quality and an essential way of being by which the individual is able to utilize all the available resources and use them on time for that perfect execution of work.
But productivity can also be understood in other possible ways, where fewer resources are available, yet with the proper management of time, the desired outcome or possible reality has been achieved.

This article is all about showing your practices and ways to develop those necessary skills. Despite things going wrong or situations being odd, you will still be the boss. Whatever field of work one might be engaged in, the schedule will act as a booster, enabling one to take their career goals to a whole new level.

How To Become More Productive?

One of the common questions we ask is “how to be more productive.” Once we become aware that time is the key, we naturally start to realize its potential of it. Listed below are the five interconnected practices that will help to scaffold your own suppressed ability.

  • Reduce Busywork

 Sometimes it happens, while working, multiple other works which might be of slightest need to attention take our focus. Getting involved with those might reduce our productivity level on the ongoing task. Setting an objective and only paying attention and not faking busyness would reduce our stress to a lot greater extent.

  • Focus On Those Peak Productive Hours

Everyone has their own style and way of doing the work. For some, it might be the early hours of the day when they have this innate zeal or boost to work naturally, or for some, this peak of productive hours might be during lunch. It varies generally from person to person. Having prior knowledge of one’s own peak hours when they are most productive and moody at work will help them to use this time completely to bring out their best. Accordingly, set time for those meetings or video conferences so that they might not take away those naturally boosted moments of your day.

  • Avoid Multitasking

Multitasking is a new demand in the professional space. We heavily appreciate it if someone is able to do many things side by side at the same time. But frankly saying it’s a big misconception. Definitely, some have this ability but not all. For them, it’s a blunder. If you are not good at it, the best advice would be not to multi-task initially but only apply this skill after you have practiced and honed this to that level where you don’t lose time or your production abilities. Start doing things one at a time, that’s the best beginning.

  • Use DND (Do Not Disturb)

Phones have been of great use to us, but sometimes their presence might be very disturbing and annoying, reducing the time we are engaged with our work. Too many messages, engaging in social media platforms, or watching your favorite YouTuber’s video might not help in meeting your deadlines but definitely reduce your productivity. Be focused and mindful. Using this feature or putting up a status that you are at work, as these days everyone is on these social media platforms, your friends or family will know exactly when to call and when not. Attend only to those calls that are essential for your work.

  • Take Breaks Between Work

Never overwork yourself while you are at work. Reserve your energy only for the work for which you are there. Continuous hours of work tend to decrease your energy and reduce your motivation level. Make it a habit to take small breaks and rest for a while. Stay away from any kind of electronic device and drink enough water to keep yourself hydrated. You will be able to prepare your mind and body to work again.

Conclusion 

Time is all we have and it is the key to transformation. Focus, keeping records, and self-awareness are such small and vital ingredients that have to keep in mind while at work. It’s simple and very easy. Practice will make you perfect.

Humans are social animals. Thus, their bond, sharing, and growth through our numerous joys and sorrows are applicable too, in working spaces. One of the easiest and most possible ways to tackle loads of work is group work. To gain control over your own flow and extract as much as possible from time, involve your team, work, talk, and work for work. Follow schedules but don’t follow them blindly. Keep control in your hands at all times. Set objectives and attain them without any hesitation to unlock and unleash your own career goals.

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